OJ Health and Safety
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Privacy Policy

Effective date: 18/08/2025

OJHR respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use and protect information about you when you use our website and services.

1. Information We Collect

We may collect and process the following types of personal data:

  • Identity information – name, job title, company name.

  • Contact information – email address, phone number, postal address.

  • Employment-related information – CVs, qualifications, HR records, or training history where relevant.

  • Technical information – IP address, browser type, device information, and cookies when you use our website.

  • Communication records – emails, forms submitted through our website, or phone call notes.

2. How We Use Your Information

We use your information to:

  • Provide HR, compliance, and consultancy services.

  • Respond to enquiries and requests.

  • Maintain internal records and contracts.

  • Send updates, newsletters, or training information (only if you’ve opted in).

  • Improve our website and services.

  • Comply with legal and regulatory requirements.

3. Legal Basis for Processing

We process your personal data under one or more of the following:

  • Consent – when you agree to receive communications.

  • Contract – when processing is necessary for us to deliver our services.

  • Legal obligation – when we must comply with the law.

  • Legitimate interests – to operate, improve, and secure our business.

4. Sharing Your Information

We will never sell your personal data. We may share it with:

  • Trusted third-party providers (e.g., IT support, training platforms).

  • Regulators or legal authorities if required by law.

  • Business partners where necessary to deliver services (with appropriate safeguards).

5. Data Retention

We only keep your data for as long as necessary to fulfil the purposes outlined in this policy, or as required by law (e.g., HR records retention periods).

6. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you.

  • Request correction of inaccurate data.

  • Request deletion of your data

  • Restrict or object to processing.

  • Data portability

  • Withdraw consent at any time.

To exercise your rights, contact us at: advice@ojhr.co.uk

7. Security

We implement appropriate technical and organisational measures to keep your personal data safe from loss, misuse, or unauthorised access.

8. Cookies

Our website may use cookies to improve your browsing experience. You can manage or disable cookies through your browser settings. See our Cookie Policy for details.

9. Links to Other Websites

Our site may contain links to other websites. We are not responsible for the privacy practices of those websites.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

OJHR (part of OJ Health and Safety Solutions Ltd)
Email: advice@ojhr.co.uk
Phone: 0800 6349 247
Address: Unit 1 Wakefield Office Village